Bylaws
American Society of Endocrine Physician Assistants

 

 

BYLAWS OF THE

American Society of Endocrine Physician Assistants

Article I: Name

The name of this organization shall be the American Society of Endocrine Physician Assistants herein referred to as ASEPA.

 

Article II: Vision, Mission, and Purpose

The purpose of the ASEPA is to foster communication, knowledge and scholarship within the PA community as it relates to endocrine disorders.

 

Section 1: ASEPA vision statement:

ASEPA is the authoritative and definitive representative of the PA profession within the endocrine community.

 

Section 2: ASEPA mission statement:

ASEPA’s mission is to enhance the health and well being of the people within the endocrine community through their presentation and advancement of the PA profession.

Section 3: To provide the general membership of the organization with a forum for informal assembly regarding the issues that relate to the physician assistants of the endocrine specialties.

Section 4: To develop and maintain a speaker’s bureau and job bank for ASEPA.

Section 5: To facilitate mutual assistance and support of physician assistants, health professionals, and health services by organizing and disseminating health care information through forums, panels, and other similar programs concerning the delivery and quality of health care services within the endocrine community.

 

Article III: Membership

The ASEPA shall be representative of physician assistants, students, and other interested individuals within the endocrine specialties, who meet the specified Bylaws and requirements specified by the Board of Directors.

Section 1: Membership categories are (a) fellow, (b) sustaining, (c) student, (d) physician, (e) associate, (f) affiliate, and (g) honorary members. All AAPA fellow members are eligible for membership in the ASEPA.

Section 2: A Fellow member is a CAHEA-or CAAHEP-accredited PA program graduate or NCCPA certified PA, who shall be employed within, or participant of endocrine care and is also a Fellow member in good standing of the American Academy of Physician Assistants. Fellow members shall be entitled to the privilege of the floor, to hold formal office, and to vote.

Section 3: A Sustaining member is a PA eligible for fellow membership (a CAHEA-or CAAHEP- accredited PA program graduate or NCCPA-certified PA) who has chosen not to practice in the PA profession or to join the AAPA.

Section 4: A Student member is a person enrolled in a CAHEA accredited program or an unaccredited program recognized by the AAPA. Student members shall be entitled to the privilege of the floor but have no vote or hold any office except for their elected Student Representative. The Student Representative shall be elected by his or her peers and enjoys all rights and privileges including formal vote except in matters relating to AAPA.

Section 5: A Physician member is an U.S. licensed physician who wishes to associate with the organization. He or she shall have the privilege of the floor but shall not be entitled to vote or hold office.

Section 6: An Associate member is a person engaged in selling products or other services to physician assistants or an individual employed by a government agency who does not qualify for any other membership categories. Associate members shall be entitled to the privilege of the floor but shall not be permitted to vote or hold office.

Section 7: An Affiliate member is a person who is ineligible for any of the above categories and wishes to associate with the organization and is approved by the Board of Directors. Affiliate members shall be entitled to the privilege of the floor but shall not be entitled to vote or to hold office.

Section 8: An Honorary member shall be a person who has rendered distinguished service to the Physician Assistant profession and/or the ASEPA. Such members shall be nominated by an active academy member, approved by the Board of Directors within one year, and approved by the general membership. They shall be entitled to the privilege of the floor but shall not be entitled to vote or hold office. They shall be exempt from paying dues.

Section 9: All applications for membership shall be in writing on application forms provided by this organization. All applications shall be approved or rejected by the organization's Membership Committee and the Board of Directors. No applicant shall be denied on the basis of gender, age, race, handicap, creed, color, national origin, or sexual preference. No fellow member of the AAPA shall be denied an application of membership unless such membership has been revoked for reason of an ethical or judicial nature. Appeals will be acted upon by the Board of Directors whose decision will be final.

Section 10: Annual fees, dues amounts, late fees, and assessments shall be established and approved by the Board of Directors for each class of membership. The Executive Committee may offer complimentary membership for financial or personal hardship on a case-by-case and yearly basis.

Section 11: AAPA members who belong to more than one constituent organization may vote on AAPA issues in only one constituent organization.

 

Article IV: Discipline

Section 1: The ASEPA holds its members to the AAPA's Code of Ethics.

Section 2: Any member who is under sentence of suspension or expulsion shall not be entitled to any of the rights or benefits of the organization or be permitted to take part in any of the proceedings until he or she has been reinstated.

Section 3: Any member who has been censured, suspended, or expelled by the Board of Directors may appeal, in writing, such action within six months after notice is given, in writing, by the Board of Directors.

Section 4: A committee chair, not part of the Executive Board, shall arrange for an impartial, three-person panel to hear the appeal. The panel shall consist of Fellow members who are not holding a chairmanship or board office. The committee chair shall designate a time and place for the hearing of the appeal, and after giving the appellant and representatives reasonable opportunity to be heard, shall, by a majority vote, either sustain or reverse such censure, suspension, or expulsion. The decision of the panel shall be final.

 

Article V: Meetings of Members

Section 1: The annual meeting shall be held at a date, time and place to be set by the Board of Directors and shall be held for the purpose of transacting such business as may properly come before said meeting.

Section 2: Notice of meetings shall be in writing. A copy of the notice shall be given to each member no less than 45 days before the date of the meeting. Special meetings of the organization may be called by the President and/or by order of a majority of the Board of Directors.

Section 3: A special meeting of the organization may be requested by a majority of the fellow members.

Section 4: Each Fellow member and the Student representative are entitled to one vote on meeting motions.

Section 5: Fifty-one percent (51%) of the voting membership in attendance shall constitute a quorum.

 

Article VI: Board of Directors

Section 1: The Board of Directors shall consist of the President, President Elect, Vice President, Immediate Past President, Secretary, Treasurer, and Student Representative.

Section 2: Each board officer of the organization shall be a Fellow member in good standing of the AAPA for the duration of their term.

Section 3: The Board of Directors shall control and manage the affairs of the organization.

Section 4: The Board of Directors shall hold meetings at such times and places as may be designated by the President, but in no event shall there be less than one such meeting in any calendar year. An absolute majority of the membership of the Board shall constitute a quorum for the purposes of transacting business.

Section 5: The Board officers shall have a one-year term of office. Any officer may resign at any time. Such resignation shall be in writing to the Board and shall take effect at the time specified therein.

Section 6: The Board of Directors, at any meeting thereof, may appoint such additional officers with such title, authority, and duties as it may deem advisable. The Board will set the amount of any compensation for additional officers or office personnel and will have the right to remove or replace any appointee at the Board's discretion.

Section 7: Any officer may be removed from office for cause, at any time by the affirmative vote of a majority of the Board provided that the affected officer shall have been given written notice of the charges and offered an opportunity to appear and be heard on the matter before the Board of Directors takes final action.

Section 8: The officer may appeal such action, in writing, within six months after notice of removal is given and the board has taken action to remove the officer. The Board of Directors shall designate a time and place for the hearing of the appeal. After giving the officer and representative’s reasonable opportunity to be heard, the Board of Directors shall, by a majority vote either sustain or reverse the removal of the office. The decision of the Board of Directors shall be final.

 

Article VII: Election of the Board of Directors and AAPA Delegates

Section 1: The Elections Committee shall establish rules and regulations governing the elections.

Section 2: The offices to be filled are the Board of Directors and AAPA Delegates.

Section 3: The President Elect shall automatically succeed the preceding President as President of the organization and the outgoing President shall remain as a voting member of the Board for one year as the Immediate Past President.

Section 4: Eligible voters include fellow members and the Student Representative.

Section 5: The election of officers and the AAPA Delegates shall be conducted by mail at least 45 days prior to July 1.

Section 6: The elected officers shall take office on July 1. Their term of office runs from July 1 to June 30.

Section 7: The term of delegates to the AAPA House of Delegates shall begin on July 15, with the exception of those delegates representing the Student Academy.

 

Article VIII: Duties of Officers

Section 1: The President shall preside at all business meetings of the organization and of the Board of Directors. He or she shall make a full report of the year's activities at the annual meeting of the organization. He or she shall coordinate agendas for future meetings, preside at the meetings and maintain order, and set up forums for discussion. He or she shall appoint all standing committees and delegate their chairs, subject to the approval of the Board of Directors.

Section 2: The President Elect, in the absence of both the President and Vice President, shall assume the duties of the President.

Section 3: The Vice President shall assume the duties of the President in his absence or vacancy. The Vice President will organize and conduct, with the assistance of the Secretary, all annual elections and be chair of the Elections Committee.

Section 4: The Immediate Past President shall attend Board meetings and shall perform such duties as may be delegated by the President. The Immediate Past President will serve as chair of the Corporate Sponsor and Leadership Development Committee.

Section 5: The Secretary shall keep minutes of all meetings of the organization, be responsible for all organization communications, assist the Vice President on elections, notify all members of all meetings, and send applications for membership to all eligible physician assistants and students.

Section 6: The Treasurer shall maintain accurate records of the financial status of the organization and is responsible for the collection of yearly dues from all members, depositing in the organization's account all money received by the organization and with the President's approval and co-signature if the amount is over $500, paying all bills approved by the organization and recording all receipts of those payments. The Treasurer's records shall be audited every year and upon leaving the office. The Board of Directors will determine the method of audit. He or she shall be the committee chairman of the Scholarship/Ways and Means Committee.

Section 7: The Student Representative shall act as a liaison between the Board of Directors and all student members of the organization. The Student Representative shall assist in conducting affairs of the organization as designated by the President. He or she shall encourage student participation and involvement on the organization's committees, teams, and/or projects.

Section 8: The AAPA Delegate shall act as the liaison between the Board of Directors and the American Academy of Physician Assistants. He will work in conjunction with the AAPA Delegation Committee and be the Chairman of that committee.

 

Article IX: Committees

There shall be such committees as may be specified by the Board of Directors with such authority and responsibility as may be delegated by the Board of Directors or specified in the Bylaws. There shall be the following Standing Committees: (a) Membership, (b) Bylaws / Legislative, (c) Elections, (d) CME, (e) Scholarship / Ways & Means, (f) AAPA delegation, and (g) Newsletter / Web Page.

Section 1: The members of each standing committee shall serve for a term of one year, commencing on July 1. All committee members shall be appointed by the President, with the majority approval of the Board of Directors, and shall be subject to removal by the President. Each committee shall be responsible to the President and the Board of Directors.

Section 2: Each standing committee shall be responsible for the performance of the duties and functions delegated to it by the Board of Directors or the President.

Section 3: Standing committees shall hold regular meetings and shall make quarterly written reports to the Board of Directors through the Vice President.

Section 4: the President may appoint Special (ad hoc) committees with the concurrence of the Board for such special tasks as circumstances may warrant.

 

ARTICLE X: Duties of the Standing Committee

Section 1: The Membership Committee shall encourage and promote the increase of ASEPA membership by coordinating the recruitment, retention and development of the organization's members. The secretary will chair this committee. They are responsible for maintaining up to date membership records, which will be available to the membership at all times.

Section 2: The Elections Committee shall prepare a slate of candidates to fill positions on the Board of Directors and AAPA House of Delegates. The committee will be chaired by the Vice President and attended by the Secretary. The committee shall establish rules and regulations governing the elections. The committee shall conduct the elections in the manner discussed in Article VII, Section 5.

Section 3: The Continuing Medical Education Committee (CME) shall coordinate the planning of CME conferences for the ASEPA. The CME committee shall be in charge of coordinating the notifications of the membership of upcoming events and of actively pursuing fund-raising for holding conferences, such as encouraging local pharmaceutical companies to become sponsors and exhibitors.

Section 4: The Bylaws / Legislative committee is responsible for the creation and maintenance of the groups bylaws, to be ratified by the membership and the Board of Directors, after presentation by this committee. They are to insure that changes in ASEPA policy do not in anyway interfere or obstruct the laws or legislation of the federal government or the AAPA. The Bylaws / Legislative Committee shall monitor current legislation and policies that have an effect on the ASEPA and when necessary, coordinate the proactive lobbying for improved quality and standards for PAs practicing in endocrinology and encourage the membership to take a role in the legislator process.

Section 5: The Scholarship / Ways & Means committee is responsible for setting membership dues in conjunction with the Board of Directors approval. They are responsible for developing and maintaining the group’s financial accounts and tax records. They will file the appropriate tax records with the IRS at the appropriate annual interval. This committee is responsible to report the fiscal status of the membership at least biannually, through a written format. This committee is responsible for the development and maintenance of a scholarship trust fund to be used for the advancement of knowledge in physician assistant and endocrine studies. The Treasurer chairs this committee.

Section 6: The AAPA Delegate will chair the AAPA Delegation committee. They will act as the liaison between the AAPA and the ASEPA. They will also work in conjunction with the Bylaws / Legislative committee to assure that the ASEPA bylaws does not conflict with the AAPAs bylaws.

Section 7: The Newsletter / Web Page committee is responsible for the development and publishing of the groups Newsletter "Pathways" and the groups web page. They are to create subspecialty areas with these two communication media for the purpose of disseminating educational material to the membership.

 

Article VI: Finance

Section 1: The fiscal year shall run from January 1st to December 31st of each year unless changed by the Board of Directors.

Section 2: The amount of annual dues, late fees, and assessments, as well as the manner of payment, shall be determined from time to time by the Board of Directors.

Section 3: Annual membership dues shall be payable by January 1. New members applying after July 1 will pay one-half dues for the present year.

Section 4: Any member whose dues, late fees, or assessments are unpaid at the time of any meeting shall be ineligible to vote or hold office. The Board of Directors may establish procedures and policies with regard to non-payment of dues, late fees, and assessments as they become due.

 

Article XII: Parliamentary Authority

Section 1: The current edition of Sturgis Standard Code of parliamentary Procedure shall be the parliamentary authority for all matters of procedures not specifically covered by these bylaws.

Section 2: This constituent organization is part of the parent organization AAPA. As such, the organization and its members are required to meet all provisions outlined in the AAPA's constitution, bylaws, and charter policy. This organization will not write or pass any bylaws and/or in conflict with AAPA bylaws and/or policies. This organization will uphold the principles, purposes, and philosophy for which AAPA was founded. If the organization is unable to uphold the principles and purposes, or passes conflicting bylaws and/or policies, it must work through AAPA to change the philosophy by altering the organization's constitution and bylaws.

 

Article XIII: Ethics and Judicial Affairs

Section 1: The Board of Directors shall serve as the judicial body of the organization.

Section 2: The Board of Directors has adopted a code of ethics, which mirrors the code of ethics of the physician assistant profession and provided by the AAPA policy 1301-01-01.

 

Article XIV: Amendment of Bylaws

Section 1: Minor edits to these bylaws may be made by the majority vote of the organization's Board of Directors.

Section 2: Major amendments to these bylaws may be made at any regular or special meeting of the membership by majority vote of all voting members present or by proxy.

Section 3: Written notification shall be made to all membership at least three weeks prior to voting on any proposed amendments to the bylaws.

 

Article XV: Dissolution of the Organization

Section 1: In the event of dissolvement, the remaining monies will be disbursed to the PA Foundation for the purpose of scholarships to promote the PA profession.